Finance Assistant

Finance Assistant (2)
For accessibility assistance with this document please telephone Elections Ontario at 1-888-668-8683 or Fax at 1-866-714-2809. You can TTY at 1-888-292-2312.
Position Status: Temporary Assignment - January 6, 2025 to July 31, 2025
Posting Status:  Open
Location:            26 Prince Andrew Place, Toronto, Ontario M3C 2H4
Salary Range:    $56,639 to $72,998
Hours of Work:   36.25 per week
Posting Date:     November 6, 2024
Closing Date:     November 15, 2024

Who we are
The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda in Ontario. We are committed to making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

Join our team
The Finance, Procurement and Logistics division, of Elections Ontario (EO) is seeking highly motivated individuals for the position of Finance Assistant. In this position, you will be responsible for providing financial and administrative assistance to the Finance and Payroll team within the division.

What to expect in this role
Reporting to the Manager, Finance and Payroll, you will:

• Process all invoices and vouchers in accordance with established policies, procedures and regulations; reconcile supplier statements against expenditure records; maintain a filing system of purchase orders issued, reviewing purchase orders for goods received, liaise with suppliers/Warehouse & Facilities team to resolve problems.
• Process all manual payroll claims in accordance with established policies and procedures and review for accuracy, bringing any discrepancies or irregularities to the attention of the approving Manager for resolution.
• Ensure documents (invoices and expense claims) are properly coded for cost analysis and audit and execute data entry for timesheets and payables.
• Prepare and mail all accounts receivable invoices and maintain a log of all invoices issued and subsequently paid. Follow up with the responsible business unit on any discrepancies and past due accounts.
• Maintain files and records for all financial documents. Monitor and record retrievals of files by staff.
• Receive, record, and distribute incoming mail/invoices; prepare all outgoing mail/courier pickups/deliveries for the Finance and Payroll team.
• Provide project-based administrative and clerical assistance to the Manager and other staff members, as required.

What you need to qualify

• Minimum of 3 years of progressive experience in an accounting role.
• Good knowledge of financial, accounting and administrative procedures and practices.
•  Excellent attention to detail skills.
• Ability to set priorities under tight deadlines.
• Excellent interpersonal, communication, customer service and organizational skills.
• Computer proficiency in Microsoft Office (Excel, Word).
• Experience with Great Plains and payroll is an asset.
• Must be legally entitled to work in Canada.

The successful candidates will be required to work in-office.

How to apply
Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.
Please submit your cover letter and resume as one attachment, quoting File #EO-2024-155 Finance Assistant, using the link https://hrassociates.wufoo.com/forms/eo-finance-assistant-r1mtvdgv1rso3lj/ no later than November 15, 2024.
We thank all applicants for their submission. Only those candidates selected for an interview will be contacted. Previous applicants need not apply.

How to request an accommodation
Elections Ontario is an equal opportunity employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported.
Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodations to applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to participate, please call 1-888-668-8683, send a fax to 1-866-714-2809, TTY at 1-888-292-2312