Finance Officer

Finance Officer (4)
For accessibility assistance with this document please telephone Elections Ontario at 1-888-668-8683 or Fax at 1-866-714-2809. You can TTY at 1-888-292-2312
Position Status: Temporary
3 - From January 6, 2025 to June 30, 2025
1 - From January 6, 2025 to August 31, 2025
Posting Status:  Open
Location:           26 Prince Andrew Place, Toronto, ON M3C 2H4
Salary Range:   $63,718 per year to $88,178
Hours of Work:  36.25 per week
Posting Date:    November 6, 2024
Closing Date:    November 15, 2024

Who we are
The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda in Ontario. We are committed to making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

Join our team
The Finance, Procurement and Logistics division, of Elections Ontario (EO) is seeking highly motivated individuals for the position of Finance Officer. In this position, you will be responsible for providing financial and administrative advise and services.

What to expect in this role
Reporting to the Manager, Finance & Planning, you will:

• Review payroll transactions in accordance with policies, legislation, procedures and follow up on discrepancies.
• Process payroll transactions including verifying deductions.
• Monitor financial activities by preparing, reconciling and analyzing reports.
• Reconcile budgetary and statutory expenditures.
•  Process accounts payable for timely payment and review the documents (invoices and expense claims) to ensure they are properly approved, coded for cost analysis and audit and accompanied by the appropriate supporting documentation.
• Maintain computerized journals and subsidiary ledgers.
• Assist with preparation of financial statements and related supporting schedules.
• Assist in the training of Returning Officers and their staff in financial policies and procedures in preparation for electoral events.
• Undertake other financial and administrative tasks and analysis as required.

What you need to qualify

• Minimum of 5 years of progressive experience in an accounting role.
• Excellent knowledge of financial, accounting and administrative procedures and practices.
• Excellent interpersonal, communication, attention to detail, customer service and organizational skills.
• Computer proficiency in Microsoft Office, with advanced skills in Excel and Word.
• Demonstrated ability to set priorities under tight deadlines, perform in a busy ever-changing and multi-tasking work environment.
• CPA designation or in the final stages is considered an asset.
• Payroll experience and/or education is an asset.
• Experience with Great Plains is an asset.
• Must be available to work various shifts including evenings and weekends during an election period.
• Must be legally entitled to work in Canada.

The successful candidates will be required to work in-office.

How to apply
Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.
Please submit your cover letter and resume as one attachment, quoting File #EO-2024-154 Finance Officer using link https://hrassociates.wufoo.com/forms/eo-finance-officer/ no later than November 15, 2024.
We thank all applicants for their submission. Only those candidates selected for an interview will be contacted.

How to request an accommodation
Elections Ontario is an equal opportunity employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported.
Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodations to applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to participate, please call 1-888-668-8683, send a fax to 1-866-714-2809, TTY at 1-888-292-2312