Payroll Supervisor

Payroll Supervisor
For accessibility assistance with this document please telephone Elections Ontario at 1-888-668-8683 or Fax at 1-866-714-2809. You can TTY at 1-888-292-2312.

Position Status: Temporary Assignment from January 6, 2025 to June 30, 2025
Posting Status: Open
Location:          26 Prince Andrew Place, Toronto, ON M3C 2H4
Salary Range:  $82,217 to $121,155
Hours of Work: 36.25 per week
Posting Date:   November 6, 2024
Closing Date:   November 15, 2024

Who we are
The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda in Ontario. We are committed to making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

Join our team
The Finance, Procurement and Logistics Division of Elections Ontario (EO) is seeking a highly motivated professional for the position of Payroll Supervisor who will provide payroll and business advice to support EO’s senior leadership decision-making and to design, develop, lead and maintain operational initiatives to ensure that finance, payroll and business functions are in alignment with EO’s strategic business goals and objectives.

What to expect in this role
Reporting to the Manager, Finance and Payroll, you will:

•  Provide guidance on payroll and operational processes to ensure activities and processes comply with financial directives and standards, statutory and legislative requirements, and internal controls best practices.
•  Supervise a team of 10 staff assigned to payroll activities to ensure the payroll is processed accurately and on time; monitor workload and schedules.
•  Review payroll transactions in accordance with policies, procedures and follow up on discrepancies.
• Provide guidance, support, and advice to team members regarding complex issues in the processing/administration of payroll including verifying deductions, issuing ROEs, payroll remittances and T4s.
• Monitor payroll and financial activities by preparing, reconciling and analyzing reports.
• Modify policies, procedures, and practices to ensure compliance with any new/amended legislative and regulatory requirements related to personal information and payroll compliance.

What you need to qualify

• Minimum 5 years’ full cycle payroll experience.
• Demonstrated knowledge and experience of payroll, payroll systems/software, relevant tax regulations, procedures, and processes, with the ability to process a biweekly payroll.
• Demonstrated experience and in-depth knowledge of the payroll rules, practices and legislation, and their application to provide guidance, support, and advice to team members regarding complex issues in the processing/administration of payroll (i.e. statutory deductions, T4, ROEs, etc.).
• Possess leadership skills to provide operational and functional guidance and advice to internal and external stakeholders.
• High attention to detail and well-developed communication skills to effectively liaise with management and staff, as well as excellent time management skills.
• Ability to protect and maintain confidential and sensitive information.
• Proficiency with Microsoft Office suite and financial & payroll applications/systems.
• Completion of the Canadian Payroll Association Certification Program and/or designated or in the final stages of completing the Payroll Leadership Professional (PLP) certification is an asset.
• Must be legally entitled to work in Canada.

The successful candidate will be required to work in-office 4-5 days per week based on operational requirements.

How to apply
Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.
Please submit your cover letter and resume as one attachment, quoting File #EO-2024-153 in the subject line, to the link https://hrassociates.wufoo.com/forms/eo-payroll-supervisor/ no later than November 15, 2024. Applications without a cover letter will not be accepted
We thank all applicants for their submission. Only those candidates selected for an interview will be contacted.

How to request an accommodation
Elections Ontario is an equal opportunity employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported.
Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodations to applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to participate, please call 1-888-668-8683, send a fax to 1-866-714-2809, TTY at 1-888-292-2312.