Finance Assistant

Finance Assistant
For accessibility assistance with this document please telephone Elections Ontario at 1-888-668-8683 or Fax at 1-866-714-2809. You can TTY at 1-888-292-2312 or via email at info@elections.on.ca.

Position Status:  Temporary Assignment until June 30, 2025
Posting Status:   Open
Location:             26 Prince Andrew Place, North York, Ontario M3C 2H4
Salary Range:    $56,639 to $72,998
Hours of Work:  36.25 per week
Posting Date:     October 7, 2024
Closing Date:     October 14, 2024

Who we are
The Office of the Chief Electoral Officer (Elections Ontario) is an independent, non-partisan office of the Legislative Assembly of Ontario, responsible for administering provincial elections, by-elections, and referenda in Ontario. We are committed to making voting easy and accessible for all electors, while maintaining the integrity, security, and transparency of the electoral process.

Join our team
Do you want to work for an organization that offers career growth opportunities and a competitive rewards program? Elections Ontario’s Finance, Procurement and Logistics division is looking for highly motivated Finance Assistants in our Scarborough location to support our organization with the delivery of the upcoming provincial election.

As a Finance Assistant, you will demonstrate exceptional attention to detail and focus on customer service as you provide financial and administrative support to the Finance team.

What to expect in this role
Reporting to the Manager, Finance & Planning, you will:

• Process invoices and pay claims in accordance with policies, procedures and Regulations under the Election Act and the Election Finances Act.
• Execute data entry for timesheets and payables.
• Ensure documents (invoices and paid claims) are properly coded for cost analysis and audit.
• Reconcile supplier statements against expenditure records and contact suppliers to resolve discrepancies on invoices and statements.
• Prepare spreadsheets and reports.
• Maintain files and records for all financial documents.
• Receive, record and distribute incoming mail/invoices.
• Provide clerical support to Shared Services as needed

What you need to qualify

• Minimum of 3 years of progressive experience in an accounting role.
• Good knowledge of financial, accounting and administrative procedures and practices.
• Excellent attention to detail skills.
• Knowledge of government accounting and the budgeting process is an asset. 
• Ability to set priorities under tight deadlines.
• Excellent interpersonal, communication, customer service and organizational skills.
• Computer proficiency in Microsoft Office (Excel, Word).
• Demonstrated ability to perform in a busy, ever-changing, multi-tasking work environment.
• Experience with Great Plains and payroll is an asset.
• Must be legally entitled to work in Canada.

Elections Ontario offers alternative work arrangements (Telework or Compressed Work Week). This position requires in-office presence 4 to 5 days per week, based on operational requirements.

How to apply
Our recruitment process reflects our mission to uphold the integrity and accessibility of the electoral process and to manage elections in an efficient, fair, and impartial manner. We offer career growth opportunities and a competitive rewards program.

Please submit your cover letter and resume as one attachment, quoting File #: EO-2024-135 to the hyperlink https://hrassociates.wufoo.com/forms/eo-finance-assistant/ no later than October 14, 2024.

We thank all applicants for their submission. Only those candidates selected for an interview will be contacted.

How to request an accommodation
Elections Ontario is an equal opportunity employer. We are committed to fostering an inclusive, equitable and accessible environment, where all employees feel valued, respected, and supported.

Under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we provide accommodations to applicants with disabilities throughout the recruitment and selection process. If you require a disability-related accommodation to participate, please call 1-888-668-8683, send a fax to 1-866-714-2809, TTY at 1-888-292-2312 or email hr@elections.on.ca.