Finance Coordinator

POSITION TITLE:                                           Finance Coordinator

POSITION REPORTS TO:                             Manager, Finance & Accounting                 

DATE PREPARED                                         May 2024

STARTING SALARY:                                     $25/HR

POSITION SUMMARY:

The Finance Coordinator will perform duties related to accounts payable, receivable, and payroll, while ensuring financial information, records, administrative functions, and day-to-day requirements are accurate and current. This is accomplished by providing accurate, timely, and responsive completion of financial tasks for the agency. This will ensure smooth and efficient financial operations aligning to meet the agency's operational goals and compliance with internal financial and accounting policies.
 

The Financial Coordinator should be enthusiastic about growth and be a resilient initiative-taker in a fast-paced, ever-changing environment.

DUTIES, RESPONSIBILITIES AND RELATED TASKS:

1. Financial Administrative Duties

• Timely and accurate processing of accounts payable, and accounts receivable following GAAP Generally Accepted Accounting Principles and applying them in a not-for-profit organization.
    Prepare general ledger transactions:
  • journal entries, recurring entries, accruals, allocation of prepaid expenses
     

Generate reports for internal and external users as required. Prepare accurate and timely reconciliation of balance sheet and income statement analysis to ensure accuracy of the accounts. Verify authorization and obtain supporting documentation before processing invoices. Ensure credit cards and petty cash adhere to necessary internal controls. Review accounting transactions for data accuracy. Maintain an electronic filing structure, create folders, and files appropriately, and ensure that documents are stored securely. Perform banking functions including deposits and EFT payments. Monthly reconciliation of bus tickets, gift cards, and donations in Canada Helps to GL. Other duties as assigned.  Payroll Duties

• Maintains payroll information by collecting, calculating, and entering data; Updates payroll records by entering changes in exemptions, insurance coverage, saving deductions, job title, and department transfers; Terminate employees and prepare ROE in ADP; Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages; Review and balance payroll data along with ADP reports for accuracy; Resolves payroll discrepancies by collecting and analyzing information; Provides payroll information by answering questions and requests; Maintains payroll operations by following policies and procedures, and reporting changes as required. Other duties as assigned.

• Special Projects

Support agency special projects as assigned annually by the Manager of Finance & Accounting and/or the Finance Director.

Qualifications & Skills

• Minimum 2 years’ experience in Finance/Accounting. Diploma/Certificate in Accounting or related. Working knowledge of overall accounting standards, practices, and procedures. Understanding of accounting functions in a not-for-profit environment. Demonstrated a high level of trust, integrity, and work ethic. Proficient in the use of Sage 50 Premium. Excellent attention to detail and high level of accuracy. Excellent ability to prioritize daily work to meet deadlines. Strong analytical and problem-solving skills with a solutions-oriented approach. Demonstrated ability to set priorities, meet deadlines, and organize a high-volume fluctuating workload. Ability to apply critical thinking to evaluate information effectively and provide appropriate recommendations or feedback. Ability to employ a systematic and efficient approach to work. Commitment to quality and excellence and continual professional growth. Superior written and verbal communication skills. Superior organizational skills Ability to work successfully as a team member in a diverse environment. Ability to adapt and learn quickly. Vulnerable Sector Check required

Our Place Peel is an equal opportunity employer. Accommodations for disabilities will be provided to support participation in all aspects of the recruitment process upon request.

We are dedicated to providing an atmosphere free from barriers in order to promote equity, inclusivity and diversity. We celebrate and welcome the diversity of all employees