SUPERVISOR, PAYROLL

JOB TITLE:  SUPERVISOR, PAYROLL 

 

DEPARTMENT:  CORPORATE SUPPORT SERVICES 

 

POSTING NUMBER:  106104 

 

NUMBER OF POSITIONS:  1 

 

JOB STATUS & DURATION:  Full Time Permanent  

 

HOURS OF WORK:  35 hour workweek 

 

LOCATION:  Hybrid Model*– when working onsite, you will report to the location of City Hall. 

 

SALARY GRADE:  6 

 

HIRING SALARY RANGE:  $ 97,593.00 - $ 109,792.00 per annum  

 

MAXIMUM OF SALARY RANGE:  $ 121,991.00 per annum 

 

 

 

JOB TYPE:  Management and Administration 

 

POSTING DATE:  May 23, 2024 

 

CLOSING DATE:  June  5, 2024 

 

 

 

AREA OF RESPONSIBILITY: 

 

 

 

Reporting to the Manager, Payroll Services, this role is responsible to supervise, formulate and establish set guidelines, policies and procedures for the team of staff that processes payroll for groups of employees, related Boards and associations. This position ensures payments are delivered accurately, on time and within all legislated regulations, creating efficiencies through effective use of technology, communicating with a diverse workforce and all relevant organizational stakeholders and coordination of all aspects of payroll processing, from initial set up to completion of all year-end reporting. This role supervises people and resources to meet day-to-day operational effectiveness and corporate service standards. 

 

 

 

KEY RESPONSIBILITIES 

 

 

 

OPERATION SUPPORT 

 

Provide daily supervision to payroll professional and clerical staff. Plan and prioritize staff workload to optimize the performance of the team. Schedule and assign work duties.  

 

Ensure staff follow Corporate Policies, Collective Agreement and legislative practices. 

 

Develop and implement training plans, procedures, and initiatives and ensure that staff are kept apprised of changes in applicable legislation  

 

Review and approve work and checks manual work to ensure compliance, quality and accuracy.  

 

Verify and approve complex calculations and reconciliations of payroll and pension outputs. 

 

Implement internal controls to ensure the accuracy of payroll processing and meeting all applicable deadlines. 

 

Oversee the testing of new procedures, calculations and technical upgrades to ensure accuracy.  

 

Ensure controls and audit systems are reviewed and revised as required.  

 

Maintain rate tables.  

 

Check and approve monthly and weekly remittances.   

 

Fill in for other Payroll supervisor or manager as needed. 

 

 

 

STAFF SUPERVISION   

 

 

 

Assess, monitor performance and discipline as required to meet operational effectiveness. 

 

Supervise staff, prioritize and organize daily work direction to meet operational effectiveness. 

 

Supervise, coach and provide guidance to promote effective employee relations and encourage increased morale, innovation and productivity to meet operational effectiveness. 

 

Interview, recruit and hire staff to meet operational effectiveness.   

 

 

 

CUSTOMER SERVICE 

 

 

 

Manage effective internal/external client relationships within own area of responsibility.  

 

Coordinates with HR and collaborates with Pension Administrator on the administration of the OMERS Pension Plan.  

 

Continuously aim to enhance efficiency, improve service delivery and lead the team in a customer centric manner aligned with overall corporate goals and strategic vision.   

 

Liaise with staff, community groups, organizations and contractors in a professional manner. 

 

Handle and resolve issues and enquiries to meet corporate service standards. Escalate complex issues to appropriate level. 

 

Build and maintain a relationship with internal and external stakeholders, departments and team members to achieve common goals and objectives. 

 

   

 

COMMUNICATION AND REPORTING 

 

 

 

Responsible for creating and providing ad hoc and monthly reports to management, other departments and to external stakeholders, i.e. Stats Can, post payroll reporting and analysis. 

 

Effectively work with accounting team to assist in reconciliation of all payroll related accounts. Execute the administration of full cycle year-end activities and reporting (including any monthly reporting as applicable).   

 

Liaise with internal and external auditors for audit testing as required. 

 

Present and convey complex concepts and conditions to stakeholders; develop reports, proposals and make recommendations to management for effective decision-making. 

 

Keep management informed of activities and initiatives; recommend solutions for effective decision-making. 

 

 

 

CORPORATE CONTRIBUTION 

 

 

 

Stay abreast of market, industry trends and evaluate current programs, processes and practices to recommend solutions that improve business processes, service solutions and best practices. 

 

Maintain knowledge of collective agreements, City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs).   

 

 

 

BUDGET SUPPORT 

 

 

 

Provide input on budget requirement to support anticipated business needs. 

 

Supervise and monitor current budget of expenditures and ensure budget compliance meet necessary sign-offs and approvals. 

 

Use of effective resource and expense management at all times to meet corporate policies and guidelines. 

 

 

 

TEAMWORK AND COOPERATION  

 

 

 

Provide subject matter expert support and act as Project Lead for payroll related matters (i.e. retroactive adjustments etc.). Use own knowledge and acts as Project lead or participant on special assignments. (i.e. system implementation, process improvement and/or automation etc.) 

 

Work well within diverse groups to achieve common goals and objectives that meet operational effectiveness and corporate service standards. 

 

Demonstrate corporate values at all times. 

 

Participate as a member of cross-functional team. 

 

 

 

 

 

SELECTION CRITERIA:  

 

 

 

EDUCATION: 

 

 

 

Completion of a four-year Bachelor’s degree in either Accounting, Finance, Human Resources or related fields. 

 

Completion of the Canadian Payroll Association Certified Payroll Manager program with a CPM Designation. 

 

 

 

 

 

REQUIRED EXPERIENCE: 

 

 

 

Minimum 5 years’ supervisory experience in a unionized payroll environment.  Municipal experience is an asset.  

 

 

 

 

 

OTHER SKILLS AND ASSETS: 

 

 

 

Experience with in-house payroll or third party system. 

 

Proficiency with PeopleSoft HCM Payroll modules is an asset. 

 

System implementation experience is an asset. 

 

Strong organizational skills and superior report writing skills with attention to detail. 

 

Solid understanding of HR administration. 

 

Demonstrated problem solving skills 

 

Exceptional communication skills, written and verbal, in English.  

 

Practical knowledge of Municipal, Regional, Provincial and Federal Governments and applicable Legislations is an asset 

 

Strong Customer Service and People Management skills; Interface with internal and external customers and stakeholders to meet corporate service standards   

 

Strong Presentation skills; Facilitate concepts in a clear and concise manner 

 

Strong Organizational skills; Detail oriented, well organized and able to prioritize complex tasks and meet critical deadlines  

 

Strong Analytical skills for complex problem solving  

 

Computer proficiency in Excel and other Microsoft office/software 

 

 

 

**Various tests and/or exams may be administered as part of the selection criteria. 

 

LI-EB 

 

 

 

Interview:  Our recruitment process may be completed with video conference technology. 

 

 

 

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.   

 

 

 

If this opportunity matches your interest and experience, please apply online by clicking the button above (use for iCIMS) OR at: www.brampton.ca/employment (use for external websites/job boards) quoting reference # 106104 by June 5, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted. 

 

 

 

As part of the application process, applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions.  Should you wish to opt out of completing the survey, please select “prefer not to answer” as a response to each question.  All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable.  The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use. 

 

  

 

Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition. 

 

 

 

 

 

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The City is an equal opportunity employer.  We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accommodations at any point during the application and hiring process, please contact TalentAcquisition@brampton.ca or 905.874.2150 with your accommodation needs, quoting the job opening ID#, job title. Any information received relating to accommodation will be addressed confidentially.