Finance Division Coordinator

Position Summary:

Prepare, process, record and manage invoices and payments for financial activities for the Police Service.  Prepare journal entries, account reconciliations, financial reports, and respond to client /vendor inquiries. 

DUTIES AND RESPONSIBILITIES

• Prepare financial reports for Finance Manager and senior administration according to standard procedures, including; status of capital projects and tracking of expenses to budget; gather data related to budget development and monitoring.
• Process electronic payments and cheques for all goods and services purchased by the Police Service in a timely manner, to meet Service deadlines.
• Enter accounts payable invoices into SAP system and file appropriately when completed.
• Complete monthly verification process for VISA cards by verifying charges.
• Photocopy, mail or distribute signed cheques, and file copies.
• Maintain a filing system for all Accounts Payable documents.
• Receive and process all daily financial transactions, including accounts payable invoices, ensuring adequate approvals and controls are followed.
• Review and scrutinize source documents for financial transactions to ensure completeness and accuracy.
• Invoice as required, in accordance with various contracts.
• Provide assistance with year-end reporting responsibilities.
• Remain current and comply with directives, memorandums General Orders and procedures.
• Maintain and adhere to internal controls for all financial transactions.
• Maintain all accounting records and files.
• Participate in special projects or assignments as required.
• Provide backup for all key positions within the Finance Division, including Finance Manager, Quartermaster Clerk and Fleet & Building Coordinator
• Other duties as required.