Finance Division Coordinator

Location
Peterborough (City), Ontario
Salary
$65,154.00 Year 1
Posted
November 15, 2023
Closes
December 15, 2023
Job Sectors
Public Sector
Job Type
Full-time
CPA status
CPA Member

Contact Details

Position Summary:

Prepare, process, record and manage invoices and payments for financial activities for the Police Service.  Prepare journal entries, account reconciliations, financial reports, and respond to client /vendor inquiries. 

DUTIES AND RESPONSIBILITIES

  • Prepare financial reports for Finance Manager and senior administration according to standard procedures, including; status of capital projects and tracking of expenses to budget; gather data related to budget development and monitoring.
  • Process electronic payments and cheques for all goods and services purchased by the Police Service in a timely manner, to meet Service deadlines.
  • Enter accounts payable invoices into SAP system and file appropriately when completed.
  • Complete monthly verification process for VISA cards by verifying charges.
  • Photocopy, mail or distribute signed cheques, and file copies.
  • Maintain a filing system for all Accounts Payable documents.
  • Receive and process all daily financial transactions, including accounts payable invoices, ensuring adequate approvals and controls are followed.
  • Review and scrutinize source documents for financial transactions to ensure completeness and accuracy.
  • Invoice as required, in accordance with various contracts.
  • Provide assistance with year-end reporting responsibilities.
  • Remain current and comply with directives, memorandums General Orders and procedures.
  • Maintain and adhere to internal controls for all financial transactions.
  • Maintain all accounting records and files.
  • Participate in special projects or assignments as required.
  • Provide backup for all key positions within the Finance Division, including Finance Manager, Quartermaster Clerk and Fleet & Building Coordinator
  • Other duties as required.