Director of Finance/Treasurer
Why Choose Loyalist for Your Next Great Career Opportunity? Loyalist Township is committed to developing employees who are passionate about making a difference. We support employees to grow their strengths, and together we will reach our collective full potential as an employer of choice. We offer excellent pay and benefits including a defined benefit pension plan, OMERS. Service to our community, and to each other is what we do.
Loyalist Township is a growing community of over 18,000 residents situated on the north shore of Lake Ontario between the Town of Greater Napanee and the City of Kingston. The Township is a blend of rural and urban areas with a number of smaller hamlets throughout, including its very own island community, accessible by ferry. It is an outdoor-lovers dream, with a Great Lake on the doorstep and beautiful Canadian shield lakes and provincial parks minutes away to the north. Next door is the historic City of Kingston, which boasts an amazing downtown core right on Lake Ontario, full of excellent restaurants and nightlife offerings. We are also connected to large urban centres by the 401, with the GTA two hours to the west and Ottawa two hours to the east.
The Director of Finance/Treasurer is the Chief Financial Officer of the municipality, responsible for ensuring that all legislative requirements and the principles of sound financial management are met as well as the administration and oversight of the corporate procurement program. This position, as appointed by Township Council, fills the statutory position of Treasurer as required under the Municipal Act, with the ability to bind the Corporation.
The Director is a member of the Leadership team reporting to the Chief Administrative Officer. The Director provides leadership and oversees the Finance department, this includes the responsibility for financial management and procurement, for the Corporation. The position also provides leadership and supports the development and, implementation of organizational strategies, technology, best practices, and processes to ensure quality corporate reporting, information management, asset management, and strategic planning. The Director is a team leader with the ability to support, coach, develop staff and positively engage and motivate colleagues in a fully participative workplace.
- Post-secondary degree in business administration, commerce, accounting, or similar/related discipline Professional accounting designation (e.g., CPA) required.
- Seven (7) years of related progressive experience working in a finance related environment that includes general knowledge of all operations. Experience working in a municipal environment is an asset.
- Management experience in a unionized environment and the ability to supervise, mentor and coach, direct reports in keeping with sound personnel management practices, in order to build and maintain a healthy and productive work environment.
- Experience working with internal and external stakeholders in a political environment.
SPECIFIC SKILLS, ABILITIES AND KNOWLEDGE:
- Experience in municipal policy development with a good working knowledge of relevant Ontario legislation.
- Thorough working knowledge of the Municipal Act, Development Charges Act, Asset Management Planning for Municipal Infrastructure Regulation, Occupational Health and Safety Act, investment and debt management, provincial/federal funding programs, property taxation, auditing principles and practices and other related legislation or regulations.
- Demonstrated ability to plan strategically and act decisively to translate strategic initiatives into concrete action plans on a timely basis.
- Strong financial and business management skills and effective problem-solving skills.
- Advanced knowledge of modern accounting theory, principles and practices, internal control procedures, public finance, public sector accounting board (PSAB) standards, and fiscal planning.
- Strong analytical skills ensuring accuracy with large volume and diversity of work, ability to model financial data, planning and forecasting skills.
- Demonstrated attention to detail, ensuring accuracy with large volume and diversity of work.
- Demonstrated advanced discretion, sensitivity, conciliation, negotiation, motivation and/or persuasion skills.
- Strong public engagement skills and demonstrated excellence in customer service by establishing departmental and corporate standards, providing clear expectations to staff, adhering to the standards, and showing leadership and guidance with regard to a strong customer service ethic to staff and customers.
- Strong leadership skills to build an inclusive and productive environment that promotes collaboration and teamwork, sets performance standards, provides relevant feedback and coaching, demonstrates desired competencies, resolves performance problems constructively, holds staff accountable, and promotes learning, networking, succession planning and personal growth.
- Demonstrated flexibility and organizational skills in dealing effectively with shifting priorities, based on urgency and importance.
- Excellent interpersonal, organizational, communication, research, and time management skills.
- Demonstrated ability to lead and engage staff in a unionized environment.
- Advanced computer proficiency including thorough knowledge of Microsoft Office, sophisticated enterprise accounting software, spreadsheets and database management, and the ability to work through the complexities of data upload, data extraction and preparing complex reports. Knowledge of Vadim iCity software is an asset.
- Maintain a high level of tact, diplomacy, confidentiality, and always conduct oneself in a professional manner.
KEY RESPONSIBILITIES AND DUTIES:
- Participate as a member of the corporate senior leadership team providing input on inter-divisional/corporate planning and strategic initiatives; provides advice/opinion/counsel to CAO in corporate decision-making and on sensitive/controversial issues; leads and/or participates on corporate project teams.
- Provide leadership and coordinate the preparation of annual strategic priorities, work plans, major policies, and service level standards for the department.
- Collaborate with the CAO and Directors to ensure consistency in the application of corporate goals and priorities while meeting specific service area goals and objectives.
- Provide leadership and support the development, and implementation of organizational strategies, technology, best practices, and processes to ensure quality corporate reporting, the creation of efficiencies, information management, and strategic planning.
- Team leader with the ability to support, coach, develop staff and positively engage and motivate colleagues in a fully participative workplace.
- Direct all activities of the Finance department, monitoring the administrative performance of the department against business plan and budget with initiation of corrective action as necessary.
- Treasurer for the Corporation in accordance with the Municipal Act.
- Manage all activities of the Finance division including accounting, property taxation, utility billing, and procurement, including support for corporate asset management function.
- Develop initiatives to build accounting, budgeting, asset management, procurement, and taxation knowledge and capacity, assisting with capital and operating budgets, and provide analysis of financial trends in the municipal sector.
- Work cross departmentally to prepare, consolidate, and monitor the annual capital and operating budgets for the municipal and service rate budgets.
- Ensure all required statutory financial reporting and required external financial audits are planned and executed.
- Prepare policies, plans, rate studies, cost benefit analyses and other financial reports as required to facilitate municipal decision making.
- Develop multi-year capital plans, policies, procedures and long-term integrated practices, strategies, and decision support processes.
- Provide support for development and continual improvement of the corporate wide asset management program for all municipal assets in compliance with Federal and Provincial regulations.
- Direct and manage the financial affairs of the municipality, annual financial statements, and financial reports to Council.
- Responsible for the integration of the Asset Management Plan into the long-range financial plans to achieve sustainable capital budgeting strategies.
- Provide clear, concise transparent financial reporting to Council to ensure that Council has a complete understanding of the financial affairs of the Township.
- Responsible for cash management of all funds including short term and long-term borrowing, and short term and long-term investing.
- Oversee and provide direct supervision for maintenance and revision of all property tax records and administration of tax programs including vacancy and other rebates.
- Develop property tax rates to achieve an annual balanced budget, while facilitating a long term fiscally responsible approach to managing the financial affairs of the Township and mitigating impacts to taxpayers.
- Coordinate the submission, tracking and reporting requirements for grant applications.
- Assess departmental staffing needs, review, and recommend staffing changes and organizational structure changes, participate in recruitment processes when required, and make effective hiring/organizational decisions.
- Liaise with insurance companies, and other third parties to manage contracted services in an efficient and effective manner while managing risk to the Township.
- Ensure sound policies, practices and processes are in place to facilitate fair and transparent procurement of goods and services that mitigate risk and provide the best value for money to the Township.
- Network and collaborate with colleagues through professional associations to stay abreast of new regulations, best practices, and other municipally relevant issues.
- Protect own health and safety and the safety of others by adopting safe work practices, reporting unsafe conditions immediately, and attending all relevant in-services regarding occupational health and safety. Follow all guidelines for employees and employers as legislated under the Ontario Occupational Health and Safety Act.
Note: Above duties are representative of a typical position and are not to be construed as all-inclusive.
Regular communication with all Finance Department staff, other municipal departments, and Township Council.
Taxpayers/ratepayers, vendors, auditors, provincial ministries, other municipalities, and agencies.
- Normal office environment working conditions apply.
- Will be required to attend meetings outside of regular office hours.
- May be seated for long periods (3-4 hours).
- At certain times of the year there are strict deadlines to meet which may cause extra workload or additional work hours.
- The use of a personal vehicle may be required to attend off-site meetings/events.
The job description reflects the primary duties and responsibilities of this position and should not be construed to describe in detail all duties and responsibilities of the job.