Copernicus Lodge is a healthcare organization that provides for a continuum of care to primarily polish seniors. We are located in the heart of Roncesvalles Village just west of downtown Toronto. We have 200 seniors’ apartments with a Supportive Housing program, 228 Long Term Care beds and an Adult Day Program. We are looking for a full-time Finance Manager.
Reporting to the CEO and a dotted line to our Finance Consultant, the Finance Manager is primarily responsible for performing a variety of accounting duties and preparing mandatory reports, including but not limited to assisting in all balance sheet reconciliations and monthly reporting to stakeholders, while making suggestions for process improvements and identifying value-add opportunities. This position is an integral member of the Administration team, collaborating regularly with Human Resources (HR) to maintain and create various reports and statistics. The Finance Manager will interact closely with various internal and external stakeholders and is responsible for the regular maintenance and upkeep of both our manual and computerized systems and processes, and general accounting and finance tasks as required by the CEO and Finance Consultant.
Key Role Duties:
- Oversite of Finance department including one team member Assists in all balance sheet reconciliations including the bank reconciliation in a timely manner. Makes journal entries as required including payroll. Liaises collaboratively with a team of managers regarding any day-to-day accounting and financial matters, acting as a financial partner to reach sound financial decisions.
- Prepares and assists with yearend documentation for balance sheet accounts. Responsible for all accounting for Foundation, Supportive Housing and Adult Day Programs as well as Housing. This includes reporting to stakeholders and analysis of results. Responsible for all reporting of RGI program. Runs regular monthly, quarterly, annual and ad hoc accounting/finance reports. Performs ad hoc analyses from time to time as requested. Works closely with auditors during yearend audit. Frequent and ongoing communication with all members of the administration team and operational managers to ensure timely and accurate reporting of statistics. Provide support for the Payroll Administrator on a daily basis and be responsible for payroll in the Payroll Administrator’s absence. Maintain regular contact with external stakeholders including vendors and auditors to ensure any potential issues are resolved in a timely and effective manner. Leveraging operational systems data, develop and manage a recurring variance reporting process for payroll and operating expenses for each department manager. As part of this duty, lead a process of analyzing financial results, including obtaining input from internal stakeholders. Assists operational managers in providing information and conducting investigations for all divisions to ensure better decision-making and achievement of Copernicus Lodge’s goals and objectives in the context of fiscal accountability. Completes all government reporting and budget cycle, including capital and operating budget planning including multi-year financial forecasting for the Supportive Housing program, Adult Day Program, Housing, and Foundation. Works closely with all managers in building business cases and financial models to identify opportunities with the goal of achieving operational efficiencies and sustainability. Partnering with and receiving guidance from the Finance Consultant and/or CEO, lead special projects such as system upgrades and/or changes and process improvements. Prepare analysis, trending and preparation for insurance policy renewals and prepare reporting. Manages and oversees all departmental documentation, creating a central repository for all critical legal and regulatory documents for the department while advising in similar matters organizationally. Must be flexible to work off-hours when required to accommodate a 24/7 business, including afternoons, nights and weekends.
- University degree in Accounting, Business Administration or equivalent. Chartered Professional Accountant (CPA) designation (CGA, CMA, etc.) PCP.(payroll compliance professional) would be considered a strong asset. Solid knowledge and experience in accounting and financial reporting procedures.
- Strong technical skills in financial and accounting areas of practice, including GAAP. Excellent computer proficiency, including excellent skills in computerized accounting systems, preferably Great Plains Dynamics, as well as Microsoft Office. Advanced to expert Excel knowledge and experience. Ability to multi-task effectively and work in a ‘hands-on’ accounting environment, with a proven ability to meet deadlines. Demonstrated excellent interpersonal skills Strong analytical, critical thinking, problem solving and organizational skills with a keen attention to detail is essential. Self-starter, with the ability to work independently and as part of a team Good judgment skills and must have the ability to maintain a position of trust and confidentiality. 5 years’ experience in a related role in long term care/healthcare or a charity/non-profit organization would be an asset. Strong oral and written communication skills in English. Ability to speak and/or understand Polish is an asset.